Can Microscoft Read Powerpoint Created in Mac

Microsoft PowerPoint (Mac) Accessibility Tutorial

Introduction

PowerPoint, the Microsoft Office slideshow presentation program, has a number of tools the content creator can use to increase the accessibility of produced content.  This tutorial volition walk Mac PowerPoint users using Powerpoint 2004 or 2008 through the implementation of these features to create an accessible PowerPoint presentation. A tutorial to Windows versions of PowerPoint is also available.

In this tutorial, the accessibility features of Microsoft PowerPoint will be covered through:

• Alternative Text
• Slide Titles
• Descriptive Hyperlinks
• Creating Attainable Templates
• Set Document Language

Alternative Text

Culling text for images, charts, graphs, and tables is vital to ensuring that users with visual impairments have admission to data included in these visuals. This descriptive text should be limited to 120 characters for simple images, while the culling text for graphs, tables, and complex images (such as detailed maps and diagrams) should give a brief summary of the included data. Alternative text should provide sufficient information so that users who are unable to see them are nonetheless able to sympathize what they convey. Images used for purely decorative purposes (i.e., those that do not provide any meaningful data) should not have alternative text. If the trunk of the document already contains a sufficiently detailed description in close proximity to the image, the culling text can simply place the image so that the reader knows when it is being referred to.

While there are no difficult and fast rules for determining what alternative text should say (it depends on the prototype, its context, the intent of the writer, etc.), one elementary trick is to imagine describing the image to someone over the phone. The more than of import an image's content is, the more descriptive the culling text should be.

For the MSU wordmark (shown in the examples below), "Michigan State University wordmark" would be appropriate for most documents. A graphic design document describing the introduction and use of different branding marks at MSU might require a more detailed description, if the specific formatting of the text would be of import to the reader.

For charts and graphs, chart blazon (i.e., bar, pie, line, etc.), data type or axes, overall trends or patterns, and relevant data points should be described. For instance, a simple nautical chart might have the following culling text: "Bar chart of number of traffic fatalities in Ingham county from 2008-2010. Fatalities have increased for the final two years. There were 121 fatalities in 2008, 157 in 2009, and 160 in 2010."

Every bit of this writing, the best method for providing alternate text for images using PowerPoint for the Mac is to select the Moving-picture show with Caption slide layout and enter culling text in the explanation box.

If yous don't want your explanation to be visibly seen, you can make the text the same color every bit your slide. It then appears invisible. Under the Outline tab to the left you tin can see the text that will be read by a screen reader.

In the 2011 version of PowerPoint for the Mac, Alt text can be added to images by right-clicking them then selecting format picture. Once in the Format Picture dialog box, click on the Alt text tab and input your desired text alternative into the box. Y'all will want to save your file with a  .docx file extension (you lot alter the file extension past selecting the Format drop-downward in the Save As dialog box) rather than a .dr. to preserve this, as before versions on PowerPoint for the Mac do not have the selection for this.

Slide Titles

Slide titles are necessary to permit like shooting fish in a barrel navigation of the slideshow by users with screen readers.

For an invisible title, have the titled selected, than enable the Selection Panel from the Accommodate drib down console in the Home tab.

The Selection and Visibility panel will announced on the correct. You can and so toggle the visibility of a championship by clicking the eye icon adjacent to the title.

Descriptive Hyperlink Text

Using descriptive text for any hyperlinks used in the presentation will ensure that a link'southward purpose is understood. Screen readers volition read out a URL, merely since URLs are not always like shooting fish in a barrel to understood, descriptive text increases clarity for the user.

Place your cursor where you desire the hyperlink to appear, right click and select Hyperlink. Mac users can either correct-click (command+click) to bring upwards the same carte du jour or Insert, Hyperlink.

Add descriptive text in the Text to Display field (this is the text users will see) and add the URL in the Address field.

Select OK. This is the resulting hyperlink based on our descriptive text. Information technology takes the user to MSU'southward home page.

Creating Accessible Templates

In Microsoft PowerPoint, it is possible to create new templates. In doing so, nosotros can make a template with all accessibility functions gear up in without having to set them every time a new presentation is started.

To starting time:

1. Create a new PowerPoint presentation
2. Set all accessibility functions
3. File > Save As
4. Name accordingly in the Salve Every bit box
5. In the Format box, select PowerPoint 97-2004 (.pot)
6. Select Relieve

To access the attainable template:

1. File > Project Gallery
2. Category > My Templates
3. Select your template
4. Select Open up

Ready Document Language

Your presentation must be accurately read past assistive technologies, and the best mode to exercise this is to set the language of the presentation. Note: if a unlike language than the set ane is used somewhere else in the presentation, this should be too be indicated.

1. Tools > Linguistic communication
2. Select the linguistic communication you wish to gear up in the Mark selected text as box
3. Select Default…
4. Select OK

To utilize a language to selected text:

1. Highlight the specified text
2. Tools > Linguistic communication
3. Select the language y'all wish to ready in the Mark selected text as box
4. Select OK

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Source: https://webaccess.msu.edu/Tutorials/powerpoint-mac.html

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